Managing and editing departments in MyHR

Overview

Creating departments in MyHR helps you organise your people in a way that reflects how your business actually works. Departments make it easy to group employees by function or team, assign managers, and manage HR processes efficiently.

When you set up departments, you gain:

Clarity and structure – clearly see who belongs where, and how your organisation is arranged.
Better oversight – managers can view and manage their own teams, streamlining approvals and communication.
Controlled access – give the right people access to the right information, keeping data secure and compliant.
Smarter reporting – generate reports and insights by department for easier analysis and planning.

Setting up departments ensures MyHR reflects your organisation’s structure, giving you a clear, efficient, and accurate view of your people.

Before you begin

Before adding a department in MyHR, check a few key details to make setup quick and accurate:

Confirm your organisation structure – decide which departments you need and who will need access to each one. Note that managers should not be in a department they are given access to.
Review naming conventions – use clear and consistent department names (for example, “Sales – NZ” or “Finance – AU”) to make reporting and navigation easier later.
Plan access permissions – remember that assigning someone as a department manager doesn’t automatically give them access. You’ll need to set user permissions separately under Setting.
Consider future changes – departments can be edited or removed at any time, so it’s easy to adjust your structure as your business grows.

Having these details ready before you start ensures your departments are set up correctly and saves time later on.

Step-by-step instructions

How to add a new department

Owner users can add and edit departments within MyHR.

Login to MyHR - you will land on the Home page
Select People (from the left side navigation menu)
Select Add department
Enter a department name, select a department manager from the Select from My People list
Select Submit

Note: The new department will show up in your MyHR account once you have added an employee to it.

Note 2: Creating a new department and assigning a manager won't automatically give the manager access to the new department. An owner user is required to give a manager access to a department and permissions.

How to edit or delete a department

Owner users can edit and delete departments within MyHR.

Login to MyHR - you will land on the Home page
Select People (from the left side navigation menu)
Select Departments (from the department navigation menu, below your active departments)
Select the department you want to edit by clicking on the three dots '...' on the right hand side of the department name
Edit the department name and select Submit to save
and also the department name

Support Options

If you need more help, our HR teams are always here for you!

If you have questions, message the MyHR team via the Ask Us chat feature or call us on:
NZ - 0800 69 47 69 (0800 MY HR NZ) or +64 9 887 3345
AU - 02 7908 2240
CA - 1 855 694 7224