Adding and updating owners and managers on your account

Understanding owner and manager access in MyHR and how to add or update an owner or manager on your account


Who are owners and managers?

Owners and managers are the users who log in and perform actions with the employees they manage, or contact MyHR to get help.

  • Owners can access, manage, and edit everything in MyHR.
  • Manager access can be restricted to specific people, departments, and functionalities within MyHR.

How to add a new owner or manager

  1. Log in to your MyHR account.
    If you are giving access to one of your people, check their person record first to make you are not about to give them access to their current department. See How to add people to a department to change their department if necessary.
  2. Access your account settings by clicking on your company name.

    Screenshot 2021-02-17 154249
  3. Click 'Manage Account' in the drop-down menu.

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  4. All the existing owner and manager users will be displayed.
  5. To add a new user, click 'Add user'.

    Screenshot 2021-02-17 154549
  6. Select user details from saved 'My People' or enter a new user's details.

    Screenshot 2021-02-17 154737
  7. Click 'Save' once the person's details and access permissions are completed.

Updating permissions for managers

Once you are on the list of existing owner and manager users following the steps above:

  1. Select the manager user you want to update
  2. Add or remove the relevant permissions for your manager
  3. Update departments if needed (managers should not be in their own departments).
  4. Select save
  5. The permission allows for: Facilitate integrations between MyHR and other software, allows access to view limited personal details for all employees regardless of departmental access, excluding pay rates.
  6. Note: Managers cannot access departments. 

Making a manager inactive 

  1. Select the user
  2. Set the user's status to inactive 
  3. Select save. 

Linking the Manager to the employee

  • It's really important that you link the Manager and the employee otherwise that Manager will not see any information related to that employee. 
  • 1 - Go into 'My People'


  • 2. Select the person - then second tab 'Manage' 
  • 3. Select Edit Details 
  • 4. Scroll down to Manager - then select from My People 

Watch the training video

This short video provides an overview of owner and manager access and how to add new users.