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Employee timeline: the story of your people, at a glance

The employee timeline shows every key moment in someone's time with your business, in one tidy list.

Contents

Started, signed, promoted, pay rise, new manager. It's all there, in order, no digging required. No more scrolling through old emails or squinting at spreadsheets to work out when Sam moved to Marketing. Open their profile and the story's right there. 

Where to find it

  • Head to People, pick an employee, and open the History tab. That's where their whole story lives.

Who can see it

Account owners, plus any manager who has permission to view that person. If a manager can open someone's profile, they can see their history too.

Can I edit it?

Nope. The timeline is read-only. It's a record of what's already happened, built from the changes made in MyHR. To change something, update their details or raise a request the way you normally would, and the timeline catches up on its own.

What shows up

We keep it to the big moments. The stuff you'd actually want to know when you're prepping for a review, a pay chat, or a "wait, when did that happen?" moment.

Milestone

What you'll see

Started at your business

Olivia started as Product manager

Signed employment agreement

Olivia signed her employment agreement

Pay change

Pay increased from $60,000 to $75,000

Department change

Moved from Sales to Marketing

New manager

Now reports to Ronald Griffins (was Jane Smith)

New job title

Job title changed from Product manager to Senior product manager

New employment agreement

Signed a new employment agreement, with the changes it brought listed underneath

One change, one entry. If a promotion comes with a new agreement, a new title and a pay rise, you'll see it as a single agreement entry with the details tucked inside. Not four separate entries saying the same thing.

How the dates work

Newest moments sit at the top. Scroll down to travel back in time.

Each entry shows one date. If a change has an effective date, that's the one you'll see, because that's when it actually kicked in. Otherwise you'll see the date it was made.

Pending changes show up too. Say you've agreed a promotion that kicks in next month. You'll see it on the timeline as pending, so nothing in the pipeline slips through the cracks. Once it takes effect, it becomes part of their history.

We need your feedback

We're keen to hear what you'd want next. Tell us through the chat in the app and it goes straight to the team building it.

And for peace of mind: bank details, IRD numbers and other sensitive info never appear on the timeline.

FAQs

What if some events are missing? The timeline only shows changes that went all the way through. If an update wasn't completed with the employee, or a request was cancelled because it was no longer needed, it won't appear. Some older records were also set up differently as MyHR has grown, so their history may look a little lighter. Spot something specific that's missing? Reach out to the team through Ask us and we'll take a look.

A date looks wrong. What do I do? Check the effective date on the change in their profile or the original request. If it still looks off, flick us a message in the chat and we'll take a look.

Can my managers see it? Yes, if they have permission to view that person. Want to keep someone's history private from a manager? Check their permissions for that employee.

Is the timeline an official employment record? Think of it as a handy summary, not the paperwork. Signed agreements and documents in the employee's profile are still the ones to rely on.

Support Options

If you need further assistance, the MyHR support team is here to help.

If you have questions, message the MyHR team via the Ask Us chat feature or call us on:
NZ - 0800 69 47 69 (0800 MY HR NZ) or +64 9 887 3345
AU - 02 7908 2240
CA - 1 855 694 7224