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Adding, removing & editing job descriptions

Where to find job descriptions and how to create, edit, and delete them

Overview

Step-by-step instructions

How to access your job description library

How to add a new job description

How to make changes to job descriptions

How to delete a job description

Support options

Overview

Under the Jobs section, you will find your organisation's job description library - a list of all active job descriptions in your business.

They may have been set up by one of our team when your organisation first joined MyHR, or have been set up or updated by one of your managers as your business needs evolved.

All manager users can view and update job descriptions. 

If a job description template is edited in the Jobs section (job description library) any updates will apply to future employment agreement requests. Changes won’t affect existing employees who already have that job description in their agreement.

When an employee changes jobs, you can request a letter through HR services.

We recommend including the following in each job description:

  1. Job title
  2. Job purpose - a 1-2 sentence statement that sums up the main purpose of the job. Simple is better.
  3. Specific duties and responsibilities - the specific work to be completed by the job incumbent. It includes their responsibilities, and may include decision making authority.
  4. Skills, experience and education - the skills and experience required for the role.

General duties in your job descriptions

Update - October 2025: We’ve removed the “General duties” section from the default MyHR template to give you more flexibility to tailor job descriptions to your business.

You’re still fully covered by MyHR’s employment agreements, which include standard terms protecting you in cases of performance or misconduct.

If you prefer to include general duties in your job descriptions, you can easily do so - either by copying your existing section or using the examples below as a starting point.

Typical general duties may include:

  • Be punctual and work the hours and times specified.
  • Prioritise workload to ensure work of the greatest importance to the business is undertaken with urgency and to a high standard.
  • Support and help develop a positive workplace culture.
  • Demonstrate excellent interpersonal communication skills.
  • Responsibly manage all business resources within accountability levels.
  • Undertake all duties and responsibilities outlined in this job description and all other duties as required by the business.
  • Comply with all employment obligations.
  • Promptly undertake to complete all reasonable and lawful instructions and directions given.
  • Serve the business in good faith, promoting and protecting the business's best interests.
  • During work time, and such other times as may be reasonably required, dedicate all effort to the execution and fulfillment of the duties, responsibilities, obligations, and instructions related to employment.
  • Demonstrate through own actions a commitment to Health and Safety at work when undertaking work or observing others in the workplace.

Step-by-step instructions

How to access your job description library
  1. Log in to MyHR - you will land on the Homepage.
  2. Select the Jobs section in the left-hand navigation bar.
  3. You’ll see a list of all active job descriptions in your organisation.

How to add a new job description

  1. Select Jobs in the left side navigation bar.
  2. Select Add job (on the right of the screen).
  3. There are two methods available to enter a job description:
    1. Add new job - You can choose to fill in the job description content yourself; or
    2. Job description generator - Instantly generate a job description based on a job title. Use this as a base and tailor it to your needs.

How to make changes to a job description

  1. Select Jobs in the left-hand navigation bar.
  2. Search for the job description using either the search bar or moving page by page down your list of job descriptions.
  3. Select the job description you would like to edit. This will open the job description.
  4. Make the desired changes.
  5. Select Save.

Deleting a job description

  1. Select Jobs in the left side navigation bar.
  2. Search for the job description using either the search bar or moving page by page down your list of job descriptions.
  3. Select Delete - this deletes the template for the entire organisation. Only delete job descriptions that are no longer required.

 

Support options

If you need more help, our HR teams are always here for you!

If you have questions, message the MyHR team via the Ask Us chat feature or call us on:
NZ - 0800 69 47 69 (0800 MY HR NZ) or +64 9 887 3345
AU - 02 7908 2240
CA - 1 855 694 7224