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Adding, removing & editing job descriptions

Where to find job descriptions and how to create, edit, and delete them

READ - How to access your job descriptions.
READ - How to make changes.
READ - How to add a new job description.

About Job Descriptions

Under the Jobs section, you will find your organisation's Job Description library. This is a list of all of the job descriptions that are active in your business.

They may have been set up by one of our team when your organisation first joined MyHR, or have been set up or updated by one of your managers to met your changing business needs.

These job descriptions are accessible to all manager users. 

If a Job Description template is edited here, the updated changes are pulled through into future employment agreement requests; however changes to JDs are not retrospectively applied to employees who had the original job description. A change to job description letter can be requested under HR Services.

The Job Description sections are as follows:

  1. Job Title
  2. Job purpose - a 1-2 sentence statement that sums up the main purpose of the job. Simple is better.
  3. Specific duties and responsibilities - the specific work to be completed by the job incumbent. It includes their responsibilities, and may include decision making authority.
  4. General Duties - please note that this section cannot be edited. We build this into job descriptions to ensure you are protected against a range of performance and misconduct issues.
  5. Skills, experience and education (optional section) - the skills and experience required for the role.

How to access your job descriptions

  1. Log in to MyHR - you will land on the Homepage.
  2. Click Jobs tab (under the Manage section)

    Screenshot of the MyHR navigation menu highlighting the Jobs section

All the active job descriptions in your company will be shown.

Screenshot of the Jobs Library in MyHR

How to make changes

Editing a job description

  1. Click 'Edit'.
  2. Make the desired changes (all fields except 'General Duties' can be modified).

Deleting a job description

  1. Click on the three dots next to the Edit button, then select Delete to delete a job description. 
    Note that this deletes the template for the entire organisation and should only be used for job descriptions that are no longer required.

How to add a new job description

  1. Click 'Add new job' on the right of the screen.
  2. There are two methods available to enter a job description:
    1. Add new Job - You can choose to fill in all of the fields yourself; or
    2. Select from MyHR jobs database - we have a library of job description templates you can use as a starting point or for inspiration in getting started. This will give you a base which you can tailor to match your specific requirements.