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Adding, removing & editing job descriptions

Where to find job descriptions and how to create, edit, and delete them

Overview

Step-by-step instructions

How to access your job description library

How to add a new job description

How to make changes to job descriptions

How to delete a job description

Support options

Overview

Under the Jobs section, you will find your organisation's Job Description library. This is a list of all of the job descriptions that are active in your business.

They may have been set up by one of our team when your organisation first joined MyHR, or have been set up or updated by one of your managers to met your changing business needs.

These job descriptions are accessible to all manager users. 

If a Job Description template is edited here, the updated changes are pulled through into future employment agreement requests; however changes to JDs are not retrospectively applied to employees who had the original job description. A change to job description letter can be requested under HR Services.

The Job Description sections are as follows:

  1. Job Title
  2. Job purpose - a 1-2 sentence statement that sums up the main purpose of the job. Simple is better.
  3. Specific duties and responsibilities - the specific work to be completed by the job incumbent. It includes their responsibilities, and may include decision making authority.
  4. General Duties - please note that this section cannot be edited. We build this into job descriptions to ensure you are protected against a range of performance and misconduct issues.
  5. Skills, experience and education (optional section) - the skills and experience required for the role.

 

Step-by-step instructions

How to access your job description library

  1. Log in to MyHR - you will land on the Homepage.
  2. Select the Jobs section in the left side navigation bar.
  3. All the active job descriptions in your organisation will be shown here.

How to add a new job description

  1. Select Jobs in the left side navigation bar.
  2. Select Add job (on the right of the screen).
  3. There are two methods available to enter a job description:
    1. Add new Job - You can choose to fill in all of the fields yourself; or
    2. Select from MyHR jobs database - we have a library of job description templates you can use as a starting point or for inspiration in getting started. This will give you a base which you can tailor to match your specific requirements. 

How to make changes to a job description

  1. Select Jobs in the left side navigation bar.
  2. Search for the job description using either the search bar or moving page by page down your list of job descriptions.
  3. Select the job description you would like to edit. This will open the job description.
  4. Make the desired changes (all fields except 'General Duties' can be modified).
  5. Select Save.

Deleting a job description

  1. Select Jobs in the left side navigation bar.
  2. Search for the job description using either the search bar or moving page by page down your list of job descriptions.
  3. Select Delete. 
Note that this deletes the template for the entire organisation and should only be used for job descriptions that are no longer required.

 

Support options

If you need more help, our HR teams are always here for you!

If you have questions, message the MyHR team via the Ask Us chat feature or call us on:
NZ - 0800 69 47 69 (0800 MY HR NZ) or +64 9 887 3345
AU - 02 7908 2240
CA - 1 855 694 7224