Making an employee inactive and reactivating them

How to deactivate and reactivate employees, e.g. if a person resigns or returns

How to make an employee inactive

  1. Log in to MyHR - you will land at the Launchpad.
    Screenshot 2021-02-17 150347
  2. Click on the 'My People' tab and select the desired employee.

    Screenshot 2021-02-18 202740
  3. Click on the 'Manage' tab.
    Screenshot 2021-02-18 202842
  4. Click 'Remove Person' on the bottom left of the screen.

    Screenshot 2021-02-18 203010

  5. Confirm the employee's removal by clicking the 'Click here...' link.

    Screenshot 2021-02-18 203051

    The employee will now be removed from the active employee count and their files and records will be stored in the inactive department. This change will also flow through to iPayroll.

    How to reactivate an employee

    1. Click on the 'My People' tab of your Launchpad, then select the 'Inactive' department.
    2. Select the desired employee to open their file.
      Screenshot 2021-02-18 203355
    3. Click on the 'Manage' tab.

      Screenshot 2021-02-18 203440
    4. Click 'Activate Person'.

      Screenshot 2021-02-18 203801
    5. Confirm the employee's reactivation by clicking the 'Click here...' link. 

      Screenshot 2021-03-11 155427

    Resubmitting an Employment Agreement

    1. When a employee is reactivated, you will be automatically redirected to update their employment agreement.

      Screenshot 2021-02-17 153506
    2. All the employee's information will still be available, with the option to change and update it as needed. 
    3. When you are happy with the employment agreement's contents, click the 'Submit' button at the bottom of the page.
       Screenshot 2021-02-18 204122
      MyHR will create a new employment agreement for the returning employee.

    Watch the training video

    This short video shows you how to deactivate and reactivate an employee in MyHR. 


    Watch the training video

    This short video explains why it is important to remove employees who have left. 


    Further learning

    Learn more about updating employment agreements.