How to request and update employment agreements (IEAs)
READ: When to update an employment agreement.
READ: How to update an employment agreement.
READ: How to update an employee profile (no documentation needed)
When to update an employment agreement
Employment agreements need to be updated when there is a substantial change to a person’s employment situation, e.g. they have received a promotion, changed roles, or have moved from part-time to full-time work.
Employers are responsible for making changes in the MyHR system when there are changes to the employment relationship.
Any update to the employment agreement will trigger the team at MyHR to create a new employment agreement (editing an employee's details will not trigger the creation of new agreement).
How to update an employment agreement
- Log in to MyHR - you will land at the Launchpad.
- Search for the specific employee in the search field or click on the 'My People' tab and select the employee from the list.
- Click on the 'Manage' tab.
- Click ‘Update Agreement’ (in the left-hand menu)
- You will then be able to make changes to the existing employment agreement, e.g. change the job title and description, increase the salary.
- Click 'Submit' to enter the updated information. This will trigger the MyHR team to create an updated employment agreement that will be sent to you within 2 working days.
Note: The employee's profile will be updated/changes applied when the employment agreement has been signed by both parties and the effective date has been reached.
How to update an employee profile
From time to time you may wish to update an employee profile and don't need an employment agreement or variation to agreement. We get it - sometimes profiles get a little out of date and just need updating to ensure they are current. We trust that you have already taken care of any associated paperwork (and uploaded to the employee's profile!)
First follow the above instructions (points 1-4) for "How to update an employment agreement".
On point 5: Under Documentation, select "No, I have confirmed in writing already and need details updated."
Watch the training video
This short video provides an overview of how to update an employment agreement.
Additional learning
Learn how to add a new person and request their employment agreement.